Communicating Effectively with a Virtual Team

Communication is Key: Effectively Managing a Virtual Team

In today’s fast-paced digital age, working remotely has become an increasingly popular option for job seekers and employers alike. With the rise of technology and accessibility, managing virtual teams can be a great way to maximize productivity, reduce overhead costs, and provide flexibility for employees. However, with virtual teams comes the challenge of effective communication.

The Importance of Effective Communication

Effective communication is the foundation of any successful team, whether it’s a traditional office setting or virtual. With remote teams, it can sometimes be difficult to establish a sense of camaraderie and connection since there is no physical presence in an office. This is where communication becomes a key factor in managing a virtual team. It is essential to make sure everyone is on the same page, understands their roles and responsibilities, and feels connected to the team’s goals and objectives.

Utilizing Communication Tools

Fortunately, there are various communication tools available that can help to bridge the gap between virtual team members. Utilizing tools such as Zoom, Slack, or Skype can provide an easy and efficient way to communicate in real-time, as well as sharing important documents and information. These tools can help to create a sense of communitas between virtual team members that can help fill the gap created by the lack of physical proximity.

Creating a Communication Plan

Before establishing a virtual team, it’s important to create a communication plan that outlines the expectations and roles for each team member. This communication plan should aim to set clear objectives for communication, outlining the frequency and methodology of team meetings, and identifying the channels to be used for communication.

Establishing Trust

Trust is an integral factor in establishing a successful virtual team. With a lack of physical connection, it can sometimes be difficult to gauge trust, but it’s important to build it from the ground up. Encourage open communication among team members, both professional and personal in nature, to create a sense of community and belonging among the online team. This can help to establish trust among team members, some of whom may have never met in person.

Regular Check-Ins

Regular check-ins can be an effective method for keeping the virtual team connected and in sync. These check-ins shouldn’t necessarily be long, but they should have a focus on providing team members with the opportunity to communicate, provide feedback, and remain on track. Check-ins can be held weekly, bi-weekly, or even daily, depending on the needs of the virtual team.


Accountability is a crucial factor in managing a virtual team. It is important to ensure team members are held accountable for their responsibilities and objectives. One way to enforce accountability is to manage deadlines and hold regular team members responsible for the success or failure of the team. It’s important for managers to be consistent in the monitoring of team members’ work to ensure that expectations are being met.


In conclusion, effective communication is essential to manage a virtual team effectively. Utilizing the right communication tools, creating a communication plan, establishing trust, maintaining regular check-ins, and enforcing accountability all help to create a sense of community and foster productivity for virtual teams. Fostering regular communication and trust-building practices can help to create a virtual team that operates cohesively and successfully to produce great results.