Tackling Big Projects: Breaking Down Tasks into Smaller Units

Tackling Big Projects: Breaking Down Tasks into Smaller Units

Starting a large project can be a daunting task, and it’s easy to become overwhelmed when you are faced with a seemingly insurmountable amount of work. However, by following some simple steps and breaking down the tasks into smaller, more manageable units, you can make the project much more manageable. In this article, we’ll discuss several strategies that you can use to tackle those big projects with ease.

1. Start by Setting Clear Goals

The first step in tackling any large project is to set clear goals that you want to achieve. Jot down the main objectives of the project and create a timeline that details the end date and any milestones that you want to reach along the way. This way, all team members are clear about what needs to be done for the project to be considered a success.

2. Prioritize Tasks

Once you have your goals set, prioritize the tasks that you will need to perform to meet those goals. Break the project down into smaller, bite-sized tasks and then prioritize them based on their importance and urgency. This will help you stay focused on the most important tasks and keep you on track.

3. Create a Project Plan

With your goals and prioritized tasks in mind, create a formal project plan. This plan should outline the entire project, including the timeline, task list, and roles and responsibilities of each team member. Your project plan should also set clear deadlines for each task, so that everyone has their eye on the prize and can work toward the same deadlines.

4. Divide and Conquer

Once you have your project plan in place, it’s time to put it into action. Divide the project into manageable chunks, and assign each section to a team member, or to yourself. Determine a schedule for each smaller task, and identify any roadblocks that may appear.

5. Track Progress

As you break bigger tasks down into smaller ones, be sure to track your progress along the way. This will help you to stay on schedule and stay focused. You may use software or spreadsheets to track your team’s performance and to ensure that you are on track.

6. Celebrate Success

As you make progress towards your goals, celebrate success with your team. Recognize that everyone’s hard work is paying off, and show appreciation for each team member by acknowledging their contribution. Celebrating success not only motivates the team to keep pushing forward, it also serves as a morale boost to keep everyone on track.


Tackling big projects can be intimidating, but it’s achievable with proper planning and goal setting. By breaking larger tasks into smaller ones, you are making the project more manageable, and the workload less daunting. Follow these steps, focus on the small tasks, and continuously track your progress. Celebrate success along the way, and you will surely reach your project goals on time and within budget.